Data Protection and Website Privacy Policy

2016-09-16

DATA PROTECTION POLICY

1. Background

2. Processing of PI

3. Your rights

4. Requests for PI records

5. Correction of PI

6. Special PI

7. The processing of PI of children

We may only process the PI of a child if we have the written consent of the child’s parent or legal guardian.

8. PI security breaches

Should it appear that your PI has been accessed or acquired by an unauthorised person, we shall as soon as reasonably possible, notify the IR and yourself, unless we are no longer able to identify you from the information in our possession.

9. Information officer

Should you have any questions or wish to lay any complaint with regard to the processing of your PI you may contact our IO.

10. Direct marketing

11. Prescribed forms and details of the information regulator

12. Updates to this privacy statement

This privacy statement is dated as of 1 July 2021. We may update the privacy statement from time to time. Please check our website on a regular basis.

WEBSITE PRIVACY POLICY

The ISS is committed to internet privacy and would like visitors to be well informed about the gathering and use of their information through these websites.

The following forms essential parts of the ISS’s privacy policy:

1. Data collection

The websites collect two categories of information: 

2. Use of information

The ISS analyses browsing patterns and usage trends of the websites’ visitors with the general information collected. The ISS periodically summarises and analyses these log files to learn how visitors use the content on the website. This information is used to allocate resources effectively and improve the content, organisation and performance of ISS websites. This process does not collect, store or use personally-identifying information such as name, address, telephone number or email address.

3. Use of cookies

A cookie is a small piece of information that a web server asks a visitor’s browser to store on the visitor’s local computer; later their browser presents this information to the webserver. In its simplest form, a cookie is an identifying number.

The ISS websites use cookies from Google Analytics for website usage tracking. All requests for pages are tagged with a unique numerical ID, and by analysing log files via Google Analytics, the ISS can determine how many unique visitors used the website, the navigation route and content viewed across websites.

The ISS does not know the identity of a person based on the numerical ID. The cookies used on the websites do not contain any personal information about visitors nor are they used to look up personal information about visitors, even if visitors have entered information about themselves in one of ISS’ registration forms.

Additional cookies may be used from time to time to, inter alia, monitor new visitors to the websites, promote specific content and create call to action campaigns.

4. Security

Any information provided to the ISS by visitors of the websites is handled with due care and security, and will not be used in ways other than as set forth in this policy, or in any site/area-specific policies, or in ways to which visitors have not explicitly consented.

The ISS employs a range of technologies and security measures to protect the information maintained on ISS systems from loss, misuse, unauthorised access or disclosure, alteration or destruction. When visitors submit sensitive information via the websites, such information is encrypted and protected with SSL encryption.

All ISS employees who have access to and are associated with the processing of personal data are obliged to respect the confidentiality of official business matters, including personal data.

5. Retention of personal information

The ISS will retain visitors’ personal information for the period necessary to fulfil the purposes outlined in this privacy policy unless a longer retention period is required or permitted by law.

6. Electronic mail

When a visitor sends the ISS personal identifying information via email (that is, in a message containing a question or a comment, or by filling out a form that emails the ISS this information), the ISS uses it to respond to visitors’ requests.

The ISS may forward visitors emails to other employees of the ISS (including affiliates or consultants) who are better able to answer visitors’ questions. The ISS does not retain or distribute lists of email addresses to any parties outside of the ISS (including partner organisations). The ISS does not distribute lists of e-mail addresses to any outside parties. Information collected via email will be retained at the ISS’ sole discretion in a directly readable form as long as necessary to complete the ISS’ response.

7. External links

The websites contain links to other websites that are not operated or maintained by the ISS and are not covered by this privacy policy. Visitors should be aware that the links on ISS’ websites are provided only for visitors’ convenience. The ISS has no control over, makes no promises or warranties of any kind with regards to, and has no responsibility or liability for, the content of any other websites or their privacy policies, their use of cookies, or the way they collect, save, store or use information. Visitors should review the privacy policy of each website they visit.

8. Agreement and notification of amendments

By using this website, a visitor signifies his/her agreement with the ISS’s privacy policy.

The ISS reserves the right, at its sole discretion, to change, modify, add or remove portions of this privacy policy at any time. Visitors continued use of these websites following changes to these terms means that visitors accept those changes.

9. Applicable law and venue of jurisdiction

This privacy policy shall be governed by and interpreted in accordance with the substantive laws of South Africa, under the exclusion of any international treaty and under the exclusion of any conflicts of laws principles. The place of jurisdiction shall be Pretoria.

10. Contact

For questions or concerns regarding the ISS’s privacy policy, please contact the ISS at [email protected].

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